Post Dated Checks in Microsoft Dynamics AX 2012

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Written By: Manisha Shahani
I wanted to introduce functionality of AX 2012 to your knowledge , and I am sure this is a a widely accepted and used practice in business.

Post-dated checks are checks which are delivered now with a date in the future, so that it cannot be cashed until that date.

Checks are one of the primary ways to make and receive payments and issuing of PDC is a very widely used practice across many businesses today. A post dated check is one which has a future date on it Microsoft dynamics AX 2012 brings the PDC functionality in both AR and AP modules with the financial dimensions, check printing, banking functionality and the settlements functionality.

In today’s post, we will take a look at the setup and processing of the PDC in AX 2012.

  1. First step is Enable PDC in Cash and Bank management parameter form.

pdc 001

Post journal entries for postdated checks: If this check box is marked, then financial transactions will be posted to the clearing accounts for vendor/customer using the account.

General journal for clearing entries: Select the journal which will be used to settle postdated transactions.

Transfer postdated checks to this payment journal: This vendor payment journal will be used to record the postdated transactions.

Now that we have done the required setups to enable PDC  in AX 2012, let us take a examine  at the transactions and other impacts by a PDC from a vendor.

Step 1:  Create a new method of payment under AP module and Mark the Bridging posting  for thismetg

Note**  when you select the Postdated check clearing posting checkbox, the bridge posting gets automatically checked and the bridging account defaults from the cash and bank Management > Setup > Clearing account for issued checks

Step 2: Create an AP payment journal and select the PDC method of payment

pdc1

Notice that when you select PDC as the method of payment, the offset account automatically defaults which is the clearing account for issued checks.

Also see that the postdated check tab is enabled, when you click on it, you can enter other additional information related to the Check such as the maturity date, received date, check number, issuing bank and branch

PDC-02

After you post this journal, below is the financial voucher.

pdc-0005

Users can view and track all the Vendor Post dated checks  in the AP > Common > Post Dated Checks form. When the check maturity date reaches, you can click Settle clearing entries button, and system automatically posts the general journal for this clearing entry. Screenshot below.

pdc-03

Note * – You can also click the Checks to send to bank button and system will automatically filter all the checks which have reached the maturity dates and needs to be sent to the bank.

You can also process and verify this in the AR module.

If you have questions, be sure to leave me a comment!

About the author

Manisha, an Associate Business Analyst, is a cheerful personality ready to tackle any challenge thrown her way. A CIMA finalist, her areas of interest range from Finance to Retail and she is interested in creating a fine name for herself in the field of consultancy for Microsoft Dynamics AX. Other than working, her passions include exploring new places, reading, travelling and spending time watching movies.

COMMENTS (6)
Reply

Hi Manisha!

We normally do not issue PDC to our vendors, but we receive PDC from our customers. We’ve tried doing the same thing as you have stated. But the problem is in our aging report, it is crediting the customer account on the posting date (entry date) and not on the maturity date of the check. I want to know if this can be changed in the system so it will credit the customer upon the maturity date and not on the posting date.

Thanks!

    Reply

    Hey Kris! I apologize for a long delay in replying to query. As far as i know this is Ax build-in feature. We can not change this into the system

    Thank you :)

    Reply

    Hi Kris,

    We are also facing the same issue While clearing a PDC system is taking Transaction Date instead of Maturity Date. Please forward me if u got any solution for this.

Reply

Hi Manisha!

Thanks for the post, i’m facing an issue because in some case i have to cansel the check a while after the settlment .

Any help ?

Thanks!

    Reply

    hey sarah,
    sorry you cannot cancel the check after it has been sent to bank but you can use payment reversal to reverse your check

Reply

Hi all,

Since PDC settles the payables when issued, how is this reflected in financials, say at year end. Would clearing a/c is clubbed with bank accounts so reducing overall bank or it is clubbed with Receivable/payable accounts.

Thnx
Sid

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